Procedure for Requesting Key Access via Traka Box

Directions for Having Your NOVA ID Card Coded for Gaining Access to the Adjunct Office Key Box

Individuals who require access to keys stored in a Traka Box must complete Form 105-156 – Key and Electronic Door Access Request Form. To avoid processing delays, please ensure all required fields are completed accurately.

How to Submit the Request

  1. Access the NVCC College Forms Library
    A direct link to the Forms Library is provided for your convenience.
    Services Portal Forms

Forms Library

  1. Select “Forms for Faculty/Staff.”

Forms for Faculty Staff

  1. Open Form 105-156 – Key and Electronic Door Access Request Form
    • Type “Key” in the search bar to quickly locate the form.
    • You may also click the form number column to sort the list numerically.

Search Form

  1. You will be taken to the Key and Electronic Door Access Request Form (105-156) page

Form Landing Page

  1. Click the link for the old access request form

    Select the link that states:
    “The functionality to request physical keys & Traka box access is still in development. Please use the old access request form located HERE.”

    You may also access the form directly using the link below:
    https://eas.nvcc.edu/EForms/105-156/Index
  1. Sign in using your NVCC credentials

NVCC Login

Log in with your NVCC email address and password to access the online form.

  1. Submitting on behalf of someone else (if applicable)
    If you are completing the request for another individual, be sure to enter the requester’s email address in the appropriate field.

Requested Room Information (Required)

Please complete this section in full to ensure timely approval:

  • Campus: Select the campus where the Traka Key Box is located.
  • Building: Select “Key Box” from the list.
  • Room: Choose the room where the Traka Box is located.
    Some campuses have multiple Key Box locations.
  • Comments: Clearly list the room number(s) the individual needs access to.
    Omitting this information will delay processing.

Room Selection

Comments Field

You may request access to more than one key per submission; however, access to all keys within a Traka Box will not be granted.

Acknowledgement

Please ensure the requester has reviewed the College Administrative Procedures and Virginia State Code Regulations.

By clicking “Submit,” you are certifying that you understand and agree to the terms outlined above.

Submit Form

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