Create an Outlook Signature

Overview

This article details the steps to create an Outlook signature.

Steps

1. Select File in the Outlook ribbon.

2. Select Options in the left-hand menu.

3. Select Mail and click the Signatures button.

4. Click the New button.

5. Enter a name for your Signature in the text field and click the OK button.

6. Follow these guidelines to create your Signature:

• Copy and paste the example at the bottom of this page in the Edit signature text box.

• The typeface Calibri is used to create all email signatures. If Calibri is unavailable, Arial or Veranda may be used as substitutes.

• Only your name should be in bold and size 12.  The rest of the faculty and staff information should be in font size 10.

• Except for the NOVA logo, do not use images (other logos or social media icons) within the email signature.

• All faculty emails must contain the Confidentiality Notice at the end of each email.  This section is size 8, and font color Dark Gray.

• Please be sure to update the email address in the template signature.  You must also make sure you edit the hyperlink to point to your email address.  This is important as the link will not work correctly if this step is missed.

7. Choose the default Signature for new messages and replies/forwards and click the OK button.

8. Click the OK button.

Additional Resources

Microsoft Outlook Email Signature

Contact Information

If you experience any issues following these steps, please contact the IT Help Desk by phone at 703-426-4141 or through the IT Help Desk NOVAnet Page.