Create a Rule in Outlook to Manage Incoming Email

This article details the steps to create a rule in the Outlook Desktop or Web App to manage incoming email

Overview

This article details the steps to create a rule in the Outlook Desktop or Web App to manage incoming email. You can create a rule that automatically moves an incoming email from a specific sender or with specific words in the subject line to another folder. You can create this rule directly from an email you've already received.

Outlook Desktop App

1. In the Outlook Desktop App, right-click on a message in your inbox and then select Rules > Create Rule.

2. In the Create Rule dialog box, select one or more of the first three checkboxes and modify the Subject contains field if necessary.

3. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder checkbox.

4. In the Rules and Alerts dialog box, select the folder and then click the OK button.

5. In the Create Rule dialog box, click the OK button to save your rule.

Note: If you want to run the rule on messages you've already received, select the checkbox on the confirmation dialog box that displays and then click the OK button.

Outlook Web App

1. In the Outlook Web App, right-click on a message in your inbox and then select Rules > Create rule.

2. In the Create a rule dialog box, select More options.

3. Enter a name for your rule and then add a condition and an action.

Note: If you want to run the rule on messages you've already received, select the Run rule now checkbox.

4. Click the Save button to save your rule.

Additional Resources

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Contact Information

If you experience any issues following these steps, please contact the IT Help Desk by phone at 703-426-4141 or through the IT Help Desk NOVAnet Page.