Schedule a Future Zoom Meeting

Overview

This article details the steps to schedule a future Zoom meeting.

Steps

Note: For additional detail on scheduling a future Zoom meeting, view the following video: https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-.

Follow these steps to schedule a future Zoom meeting:

  1. Access Zoom following these steps.

  2. Click the Settings button in the VCCS Zoom Home Page.

The VCCS Zoom Main Page displays.

  1. Click the Meetings button and then click the Schedule a New Meeting button.

  1. Enter the Topic, Date, Time, and Duration.

Note: By default, video is turned off for the host and participants.  Host and participants can manually enable video after they join the meeting.

  1. Configure the Optional Settings:

  • Registration requires participants to enter their email, name, or custom questions.

  • Require a meeting password.

  • Enable join before host (participants can join before you arrive).

  • Mute participants upon entry.

  • Use personal meeting ID (use the Personal Meeting Room permanently reserved for you).

  • Only sign-in users with specified domains can join meetings (i.e., require participants to log into the meeting with their myNOVA logon).

  • Enable waiting room allows the host to control when a participant joins the meeting. You can meet with one person while another waits in the waiting room, and then allow the person waiting to join the meeting.

  • Record the meeting automatically.  The recording file can be saved to your computer or in the cloud (i.e., on Zoom servers).

  • Set an Alternative Host who can start the meeting in your absence.

  1. Click the Save button to schedule the Zoom meeting.

Additional Resources

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Contact Information

If you experience any issues following these steps, please contact the IT Help Desk by phone at 703-426-4141 or through the IT Help Desk NOVAnet Page.

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