Overview
This article details the steps to create a rule in the Outlook Desktop or Web App to manage incoming email. You can create a rule that automatically moves an incoming email from a specific sender or with specific words in the subject line to another folder. You can create this rule directly from an email you've already received.
Outlook Desktop App
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In the Outlook Desktop App, right-click on a message in your inbox and then select Rules > Create Rule.
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In the Create Rule dialog box, select one or more of the first three checkboxes and modify the Subject contains field if necessary.
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In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder checkbox.
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In the Rules and Alerts dialog box, select the folder and then click the OK button.
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In the Create Rule dialog box, click the OK button to save your rule.
Note: If you want to run the rule on messages you've already received, select the checkbox on the confirmation dialog box that displays and then click the OK button.
Outlook Web App
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In the Outlook Web App, right-click on a message in your inbox and then select Rules > Create rule.
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In the Create a rule dialog box, select More options.
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Enter a name for your rule and then add a condition and an action.
Note: If you want to run the rule on messages you've already received, select the Run rule now checkbox.
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Click the Save button to save your rule.
Additional Resources
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Contact Information
If you experience any issues following these steps, please contact the IT Help Desk by phone at 703-426-4141 or through the IT Help Desk NOVAnet Page.